Job Description

Posting Details

Interviews are anticipated to be conducted within two weeks of closing date.

This job posting may be used to fill multiple vacancies.

Our Vision

Every New Mexican has access to affordable health care coverage through a coordinated and seamless health care system.

Our Mission

We ensure that New Mexicans attain their highest level of health by providing whole-person, cost-effective, accessible, and high-quality health care and safety-net services.

Our Goals

Leverage purchasing power and partnerships to create innovative policies and models of comprehensive health care coverage that improve the health and well-being of New Mexicans and the workforce.

Achieve health equity by addressing poverty, discrimination, and lack of resources, building a New Mexico where everyone thrives.

Implement innovative technology and data-driven decision-making to provide unparalleled, convenient access to services and information.

Build the best team in state government by supporting employees' continuous growth and wellness.

Why does the job exist?

The Purchasing Agent is critical to the Behavioral Health Services Division (BHSD) because all BHSD services are provided through contracts.

The Purchasing Agent will:
Provide procurement and purchasing related support to BHSD;

Track and pay the associated contract invoices;

Prepare all documents associated with encumbering and reconciling the contracted funds.

How does it get done?

The Purchasing Agent is responsible for:
Setting up and maintaining an invoice and payment tracking system to ensure timely and accurate payments are made to contractors;

Preparing encumbrance documents, receiving and paying invoices for professional services contracts (PSCs) and governmental services agreements (GSA's);

Working in the SHARE system to prepare documents;

Reconciling payment and balance records to SHARE;

Sending appropriate payment packets to the Administrative Services Division (ASD) for processing;

Reconciling payments under the Administrative Services Organization (ASO) contract between SHARE, office records and the ASO payment system;

Providing effective customer service to intra/ inter-department customers and to external customers;

Working closely with Contractors, BHSD Division Staff and the Health Care Authority (HCA) Administrative services Division (ASD) in the performance of its duties;

Working with others for problem-solving contract and/or invoice problems;

Providing training to BHSD staff on procurement and invoice matters to ensure that staff are aware of procedures, deadlines and other related requirements;

Troubleshooting issues relating to contract and invoices.

Who are the customers?

Behavioral Health Services Division (BHSD) staff;

Administrative Services Division (ASD) staff;

Community organizations that provide services.

Ideal Candidate

Behavioral Health Services Division (BHSD) staff;

Administrative Services Division (ASD) staff;

Community organizations that provide services.

Minimum Qualification

High School diploma or Equivalency and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.
Employment Requirements

Must possess and maintain a valid Driver's License.
Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage.
Supplemental Information

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Agency Contact Information: Erica N. Trujillo, Erica.Trujillo@hca.nm.gov, Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Job Tags

Full time, Contract work, For contractors, Work at office,

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